Administrative Specialist: Data & Documentation Pro

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes strong organization, reliable documentation, and proactive coordination of day-to-day tasks to help teams run smoothly.

You will manage records, prepare reports, handle calendars, and support onboarding and various administrative projects, while maintaining confidentiality and following established procedures.

Qualifications

• Experience providing administrative support or in a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficient with Google Workspace or Microsoft Office tools.
• Strong data entry and documentation capabilities.
• Ability to work independently and manage multiple priorities.
• Reliable internet connection and setup for remote work.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and other administrative processes.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify administrative issues and suggest process improvements.
• Ensure company policies and procedures are followed.
• Maintain confidentiality of sensitive information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Time management

Google Workspace

Microsoft Office

Documentation

Independence

Discretion

Remote collaboration

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes strong organization, reliable documentation, and proactive coordination of day-to-day tasks to help teams run smoothly.

You will manage records, prepare reports, handle calendars, and support onboarding and various administrative projects, while maintaining confidentiality and following established procedures.