Administrative Specialist — Data & Communications Pro

State of Arkansas; Malvern (AR); Vor Ort; USD 36.000 - 53.000; Vollzeit

Zusammenfassung

The Department of Human Services (State of Arkansas) is seeking an Administrative Specialist to provide essential administrative support within an assigned department or program. The role requires strong Microsoft Office skills, excellent communication, and the ability to manage documentation and customer service, while following state policies.

The position supports agency staff and the public, coordinating schedules, drafting communications, and maintaining records and databases.

Qualifikationen

• High school diploma or equivalent required.
• Proficiency with Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information.

Aufgaben

• Answer phones and respond to emails; manage office supplies and equipment.
• Maintain physical and electronic filing systems; ensure documents are organized.
• Draft and proofread internal and external communications (memos, reports, correspondence).
• Coordinate meetings, appointments, and conferences for staff and leadership.
• Manage calendars; schedule deadlines and meetings with priority in mind.
• Prepare and distribute meeting agendas; take minutes; track follow-up actions.
• Create and update records, files, and databases; ensure accuracy and policy compliance.
• Provide timely responses to inquiries; refer questions to appropriate staff.
• Enter and maintain data in electronic systems and spreadsheets.
• Monitor and update records to keep information current.
• Order and ensure supplies to meet operational needs.

Kenntnisse

Verbal communication

Written communication

Customer service

Record keeping

Ausbildung

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

The Department of Human Services (State of Arkansas) is seeking an Administrative Specialist to provide essential administrative support within an assigned department or program. The role requires strong Microsoft Office skills, excellent communication, and the ability to manage documentation and customer service, while following state policies.

The position supports agency staff and the public, coordinating schedules, drafting communications, and maintaining records and databases.