Executive Administrative & Operations Specialist

State of Arkansas; Lepanto (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Overtime pay

Job summary

State of Arkansas seeks an Administrative Specialist to provide essential clerical and administrative support within a department. The role emphasizes customer service, data entry, scheduling, and document management to ensure smooth office operations and compliance with state policies.

Responsibilities include handling phones, emails, filing, meetings coordination, calendar management, and producing professional communications.

Qualifications

• A high school diploma or equivalent is required.
• Experience in administrative support is preferred.

Responsibilities

• Answer phones, respond to emails, and manage office supplies.
• Maintain and update filing systems (physical and electronic).
• Draft and proofread internal and external communications (memos, reports, correspondence).
• Coordinate meetings, appointments, and conferences for staff and leadership.
• Manage calendars, deadlines, and meeting agendas; take minutes and track follow-ups.
• Input and maintain data in electronic systems and databases; ensure accuracy and compliance.

Skills

Verbal & written communication

Organization & record-keeping

Microsoft Office proficiency

Problem solving

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

State of Arkansas seeks an Administrative Specialist to provide essential clerical and administrative support within a department. The role emphasizes customer service, data entry, scheduling, and document management to ensure smooth office operations and compliance with state policies.

Responsibilities include handling phones, emails, filing, meetings coordination, calendar management, and producing professional communications.