Administrative Support Specialist

State of Arkansas; Arkansas; On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

The Administrative Specialist position in the State of Arkansas Department of Human Services provides essential office support across departments. The role requires handling a variety of standard tasks, coordinating schedules, managing documents, and assisting with customer service, while adhering to state policies and overtime rules.

Ideal candidates will have strong Microsoft Office skills, excellent written and verbal communication, and the ability to maintain organized records and

Qualifications

• High school diploma or equivalent required.
• Strong computer and Microsoft Office skills (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion in compliance with privacy laws.
• Excellent verbal and written communication skills.

Responsibilities

• Answer phones and respond to emails; manage office supplies and equipment.
• Maintain filing systems (physical and electronic) for easy access.
• Draft and proofread internal and external communications.
• Coordinate meetings and appointments for staff and leadership.
• Manage calendars and prioritise deadlines and meetings.
• Prepare agendas, take minutes, and track follow-up actions.
• Input and maintain data in electronic systems and databases.
• Ensure supplies meet operational needs.

Skills

Professional writing

Public interaction

Record keeping

Office software

Process improvement

Data confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Administrative Specialist position in the State of Arkansas Department of Human Services provides essential office support across departments. The role requires handling a variety of standard tasks, coordinating schedules, managing documents, and assisting with customer service, while adhering to state policies and overtime rules.

Ideal candidates will have strong Microsoft Office skills, excellent written and verbal communication, and the ability to maintain organized records and