Administrative Services Leader — Office Operations

Keel Infrastructure; New York (NY); On-site; USD 145,000 - 185,000; Full time

Benefits offered by this job

Bonus & equity

Health benefits

Retirement plan

Referral program

Job summary

Keel Infrastructure in New York, NY is seeking a Senior Manager, Administrative Services to lead and coordinate administrative operations across three office locations, with potential for future sites. You will set standards for front-of-house, executive support, and office functions, and manage Office Managers, Executive Assistants, and Receptionists daily.

The role requires 5+ years in administrative/office management with supervisory experience; you will oversee scheduling, vendor management,

Qualifications

• 5+ years of progressive administrative, office management, or operations experience, including at least 2 years in a supervisory or team-lead capacity.
• Demonstrated ability to build and enforce consistent processes across distributed teams, with strong organizational, prioritization, and problem-solving skills.
• Clear, confident written and verbal communication; comfortable working with senior leadership and external vendors

Responsibilities

• Day-to-day management and coaching of Office Managers, Executive Assistants, and Receptionists across all three locations, including workload distribution and coverage planning
• Conduct regular check-ins and performance reviews for direct reports
• Own scheduling and coverage continuity across locations, including backup planning for absences, leave, and turnover

Skills

Office management

Leadership

Communication

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

Keel Infrastructure in New York, NY is seeking a Senior Manager, Administrative Services to lead and coordinate administrative operations across three office locations, with potential for future sites. You will set standards for front-of-house, executive support, and office functions, and manage Office Managers, Executive Assistants, and Receptionists daily.

The role requires 5+ years in administrative/office management with supervisory experience; you will oversee scheduling, vendor management,