Senior Admin Specialist – Real Estate Ops (Hybrid)

New York Life; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

New York Life Investment Management’s Real Estate Investors unit seeks an Administrative Assistant to join the Operations & Administrative Services team in our New York home office. You will provide administrative support to assigned areas, partner with colleagues to deliver cross-functional support, and balance multiple priorities in a fast-paced setting.

The role requires strong organizational and communication skills, experience supporting senior leaders, and proficiency with MS Office,

Qualifications

• Bachelor’s degree in business administration, finance, or a related field preferred.
• 5+ years of administrative, operational, or business support experience; experience supporting senior leaders a plus.
• Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail with discretion handling confidential information.
• Proficiency with Microsoft Office, DocuSign, SharePoint, Intralinks, Qlik Sense, and related tools; ability to learn new systems quickly.
• Active Notary Public license or ability to obtain one upon employment.

Responsibilities

• Provide primary administrative support to assigned business areas and broader department needs.
• Manage calendars, schedule meetings, coordinate travel, and prepare documents and correspondence.
• Support document execution and day-to-day administrative functions.
• Coordinate domestic travel and prepare expense reports.
• Prepare presentations for meetings and board reports.
• Enter and maintain data related to new deal submissions and transactions.
• Assist with invoice processing and wire preparation per procedures.
• Research market data, run reports, and help maintain dashboards and tracking tools.
• Assist with onboarding/offboarding, equipment requests, and system access coordination.
• Develop knowledge of business processes and transaction workflows.
• Coordinate Notary Public responsibilities as needed.
• Collaborate with team on cross-training and backup coverage.
• Identify opportunities to improve processes and workflows.

Skills

Calendar management

Communication

Problem solving

Multitasking

Team collaboration

Microsoft Office

Notary Public

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

DocuSign

SharePoint

Intralinks

Qlik Sense

Job description

New York Life Investment Management’s Real Estate Investors unit seeks an Administrative Assistant to join the Operations & Administrative Services team in our New York home office. You will provide administrative support to assigned areas, partner with colleagues to deliver cross-functional support, and balance multiple priorities in a fast-paced setting.

The role requires strong organizational and communication skills, experience supporting senior leaders, and proficiency with MS Office,