Office Administrative Manager

Professional Alternatives; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Competitive salary package

Professional growth opportunities

Comprehensive benefits package

Job summary

Professional Alternatives in Bayside, NY is seeking an Office Administrative Manager to lead daily office operations and supervise the administrative team. You will implement procedures, ensure efficient front desk workflows, and maintain a welcoming environment for clients and staff alike.

The ideal candidate has 3–5 years in administration with supervisory experience and strong MS Office skills. This in-office role offers growth opportunities and a collaborative culture.

Qualifications

• Associate’s or Bachelor's degree in Business Administration, Office Management, or related field preferred.
• 3–5 years of administrative or office management experience, with at least 1–2 years in a supervisory role.
• Proven ability to manage administrative teams and improve office processes.
• Excellent communication and organizational skills, with the ability to handle multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and aptitude for learning new systems.

Responsibilities

• Establish and oversee standard operating procedures for reception and administrative functions.
• Manage, coach, and supervise the Office Administration team, ensuring tasks are completed accurately and efficiently.
• Monitor workloads, assign responsibilities, and provide guidance to team members.
• Handle incoming mail, packages, and deliveries, ensuring they are routed promptly.
• Maintain professional communication with clients, vendors, and internal teams to deliver exceptional service.
• Coordinate front office operations to ensure a professional and organized environment.

Skills

Office management

Team leadership

Customer service

Communication

Organizational skills

MS Office

Education

Associate’s or Bachelor's degree in Business Administration or related field

Tools

Outlook

Excel

Word

PowerPoint

Job description

Job ID#: 42683

Office Administrative Manager
Location: Bayside, NY | Salary: $90,000 - $95,000 | Type: Direct Hire | In-Office

Our client, a professional and forward-thinking organization based in Bayside, NY, is seeking a highly qualified Office Administrative Manager to join their team. This company values operational excellence and fosters a collaborative work environment. They are looking for a dedicated leader to oversee their office administration functions and ensure smooth daily operations.

Overview:

The Office Administrative Manager will oversee the daily operations of the administrative team, ensuring efficient front office procedures, outstanding client service, and seamless support across departments. This role requires a proactive leader who can manage team workflow, improve office processes, and maintain a welcoming environment for clients and staff alike.

Key Responsibilities:

• Establish and oversee standard operating procedures for reception and administrative functions.
• Manage, coach, and supervise the Office Administration team, ensuring tasks are completed accurately and efficiently.
• Monitor workloads, assign responsibilities, and provide guidance to team members.
• Handle incoming mail, packages, and deliveries, ensuring they are routed promptly.
• Implement new procedures based on company updates and operational changes.
• Maintain professional communication with clients, vendors, and internal teams to deliver exceptional service.
• Coordinate front office operations to ensure a professional and organized environment.
• Identify opportunities to enhance administrative workflows and implement practical solutions.
• Collaborate with management and other departments to support company initiatives and projects.
• Maintain accurate records, office supplies, and documentation in accordance with company procedures.

Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• 3–5 years of administrative or office management experience, with at least 1–2 years in a supervisory role.
• Proven ability to manage administrative teams and improve office processes.
• Excellent communication and organizational skills, with the ability to handle multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and aptitude for learning new systems.
• Strong problem-solving abilities and attention to detail.
• Leadership and team development skills with a customer service mindset.
• Ability to work independently and collaboratively in a fast-paced environment.

Perks & Benefits:

• Competitive salary package in line with industry standards.
• A supportive work environment with opportunities for professional growth.
• Comprehensive benefits package including health and wellness options.