Administrative Services Assistant

STI; Knoxville (TN); On-site; USD 38,000 - 48,000; Full time

Job summary

STI in Knoxville, Tennessee, is seeking an Administrative Services Assistant for a long-term assignment. Under general supervision, you will relieve an executive of administrative detail and perform related duties to support daily operations.

You will liaise between the executive’s office and governor’s office, departmental staff, and other agencies; attend meetings and receptions as required, manage correspondence, assist with travel arrangements, expense reports, and supervise clerical staff.

Responsibilities

• Relieve an executive of administrative detail by performing routine to average tasks.
• Liaise between the executive’s office and governor’s office, departmental staff, and other agencies; attend meetings and receptions as required.
• Prepare and route correspondence, arrange travel, process expense reports, and supervise clerical staff.

Job description

Job Title: Administrative Services Assistant

Location: Knoxville, Tennessee 37914

Duration: Long Term

Job Description

under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary.