ADMINISTRATIVE SERVICES ASSISTANT 2* - 09152026-81041

State of Tennessee; Jackson (TN); On-site; USD 44,000 - 65,000; Full time

Job summary

State of Tennessee is seeking an Admin Services Assistant to provide essential staff support for the Environment and Conservation department in Madison County, Jackson, TN. The role covers budget, contract monitoring, personnel administration, procurement, and reporting.

You will prepare records, discuss procedures with stakeholders, and help enforce policies while coordinating tasks to meet program objectives.

Qualifications

• Bachelor's degree and 1 year of administrative/analytic experience.
• Substitution of Education for Experience: grad coursework may substitute for experience.
• Substitution of Experience for Education: professional administrative services with the State of Tennessee may substitute for the required education.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy and adherence to standards.
• Serves as liaison between the agency and the public and other departments to explain procedures and regulations.
• Interprets and enforces existing policies and makes recommendations for improvements.
• Prepares and reviews operating budgets and conducts grant administration and monitoring.
• Conducts research in fiscal, economic, legal, legislative matters and publications.
• Performs human resources administration in areas such as employee relations and training.
• May assign work and train less experienced staff.

Skills

Active Learning and Listening

Coordination

Critical Thinking

Judgment and Decision Making

Time Management

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee Job Information

Opening Date/Time 09/15/2026 12:00AM Central Time

Opening Date/Time 09/15/2026 12:00AM Central Time

Closing Date/Time 09/28/2026 11:59PM Central Time

Salary (Monthly) $3,631.00 - $5,434.00

Salary (Annually) $43,572.00 - $65,208.00

Job Type Full-Time

City, State Location Jackson, TN

Department Environment and Conservation

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, MADISON COUNTY

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis.

OR One year of professional administrative services experience with the State of Tennessee.

Overview

Under general supervision, is responsible for staff administrative work of average difficulty in support of line operations; and performs related work as required. This is the working level in the Admin Services Assistant sub-series and work includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from that Admin Services Assistant 1 in that incumbents of the latter function in an entry level capacity under immediate supervision. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter perform work of greater scope and complexity and have more responsibilities for developing, implementing, and enforcing policies and procedures and often supervise incumbents in this class.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
• Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.
• Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
• Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• May make work assignments to staff in order to achieve agency objectives. May train less experienced staff.

Competencies (KSA's)

• Customer Focus
• Nimble Learning
• Business Insight
• Communicates Effectively
• Action Oriented

Knowledge

• Administrative and Management
• Economics and Accounting
• Customer and Personal Service
• Clerical
• Personnel and Human Resources

Skills

• Active Learning and Listening
• Coordination
• Critical Thinking
• Judgment and Decision Making
• Time Management

Abilities

• Written Comprehension
• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Information Ordering

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• Agencies may allow an exception based on other factors.