Administrative Assistant

STI; Knoxville (TN); On-site; USD 40,000 - 65,000; Full time

Job summary

STI in Knoxville seeks an administrative professional to relieve an executive of routine tasks and manage day-to-day office operations. You will coordinate with the governor’s office and state agencies, handle correspondence, and plan travel while supervising clerical staff.

The role involves maintaining records, taking minutes, and ensuring efficient administrative support for executives in a government setting.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Qualifying full-time increasingly responsible sub-professional, paraprofessional, or professional experience may substitute for education, up to four years.

Responsibilities

• Relieve an executive of administrative detail by handling routine to average tasks.
• Serve as liaison between the executive's office, governor's office, departments, agencies, and community groups.
• Handle routine correspondence and prepare non-routine letters as requested.
• Make travel arrangements and manage expense accounts; supervise staff and evaluate performance.

Skills

Liaison

Staff supervision

Staff training

Travel arrangements

Complaint handling

Correspondence

Minutes/meeting notes

Education

Bachelor's degree

Job description

under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.