Administrative Service Assistant

STI; Chattanooga (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

STI is seeking a capable administrative professional to support an executive by handling routine through average-difficulty tasks and by acting as a liaison with internal and external offices and agencies. The role includes composing replies, preparing information for staff meetings, and may involve minutes taking.

You will arrange travel, manage expense accounts, procure office supplies, and operate standard office equipment as part of daily operations under general supervision.

Qualifications

• Bachelor's degree required.
• Experience substitution allowed: qualifying full-time sub-professional, paraprofessional, or professional experience may substitute for the required education on a year-for-year basis up to four years.

Responsibilities

• Relieve an executive of administrative detail and act as liaison between the executive's office and departmental staff, other state departments and agencies, local and federal agencies, and community organizations and groups.
• Handle routine correspondence, compose replies, and route to appropriate divisions; prepare non-routine correspondence as requested.
• Assemble information for staff meetings and take minutes when required.
• Make travel arrangements and maintain expense accounts; order office supplies as needed.
• Operate standard office machines and equipment.

Education

Bachelor's degree from an accredited college or university

Job description

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her attention. Routinely acts as a liaison between executive's office and departmental staff, other state departments and agencies, local and federal agencies, and community organizations and groups; Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary.

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education on a year-for-year basis to a maximum of four years.