Administrative Services Assistant :: Nashville, Tennessee

STI; Nashville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

STI in Nashville, TN is seeking a capable administrative professional to support executives with routine and moderate tasks. The role focuses on relieving executives of administrative detail and liaising with the governor's office and other agencies to gather information and facilitate communications.

The position also involves supervising clerical staff, handling correspondence, preparing materials for staff meetings and speeches, coordinating travel, and managing expenses while maintaining

Qualifications

• Bachelor's degree required; substitutions allowed for up to four years of related experience.
• Paraprofessional or professional experience may substitute education on a year-for-year basis.

Responsibilities

• Relieve executive of administrative detail and perform related duties.
• Liaise between executive's office and the governor's office, departmental staff, and other state departments/agencies, local and federal agencies, and community organizations and groups.
• Attend legislative functions and meetings to gain information and support operations.
• Supervise and evaluate clerical staff; make recommendations on personnel actions for exceptional performance.
• Handle routine and non-routine correspondence; prepare minutes, speeches, and staff materials as requested.
• Make travel arrangements and manage expense accounts; order office supplies as needed.

Education

Bachelor's degree

Job description

Location:500 James Robertson Pkwy, Davy Crockett Tower Nashville, Tennessee 37243
Description
73162 Summary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years