Administrative Services Assistant

STI; Jasper (TN); On-site; USD 35,000 - 52,000; Full time

Job summary

STI in Jasper, Tennessee is seeking an Administrative Services Assistant to support a busy executive. Under general supervision, you will relieve administrative tasks and act as liaison with government offices and departments.

Responsibilities include supervising clerical staff, handling routine correspondence, organizing travel, expense statements, and maintaining office equipment. A Bachelor's degree is required, with substitutions based on experience.

Qualifications

• Bachelor's degree from an accredited college or university; substitutions may apply for up to four years of experience.
• Experience may substitute for education on a year-for-year basis up to four years.

Responsibilities

• Relieve an executive of administrative detail and perform routine to average tasks.
• Act as liaison between the executive's office, governor's office, and state departments and agencies.
• Assign, train, supervise, and evaluate clerical staff.
• Handle routine correspondence and prepare non-routine letters.
• Make travel arrangements and manage expense accounts; order office supplies.
• Operate standard office machines and participate in meetings as needed.

Skills

Liaison with government offices

Staff supervision

Administrative support

Education

Bachelor's degree

Tools

Office equipment operation

Job description

Job Title: Administrative Services Assistant

Location: Jasper, TN/On-Site

Duration: 6+ Months

Work Schedule: 8am to 4.30pm

Summary

under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed; Operates standard office machines and equipment as necessary.

Education And Experience

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.