Administrative Services Assistant

STI; Chattanooga (TN); On-site; USD 36,000 - 52,000; Full time

Job summary

STI is seeking an Administrative Services Assistant in Chattanooga, TN, on-site. The role supports an executive, relieves administrative load, and coordinates routine tasks with internal teams. Priorities include drafting communications, organizing schedules, and maintaining office processes.

Responsibilities include travel arrangements, expense tracking, and minutes at staff meetings as needed. Local candidates only, with a bachelor’s degree and relevant experience preferred.

Qualifications

• Bachelor's degree required; substitution allowed for years of related experience.
• Experience providing administrative support to executives is preferred.
• Must demonstrate strong written and verbal communication.

Responsibilities

• Relieve executive of routine administrative tasks and details.
• Prepare routine and non-routine correspondence and route to appropriate divisions.
• Coordinate travel arrangements and keep expense accounts up to date.
• Take minutes at staff meetings and assemble information for staff discussions.

Skills

Communication

Organization

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Title: Administrative Services Assistant

Location: Chattanooga, TN/On-Site

Candidate Must Be Local

Duration: 8+ Months

Summary

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her attention. Routinely acts as a liaison between executive's office and departmental staff, other state departments and agencies, local and federal agencies, and community organizations and groups; Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary.

Education And Experience

Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education on a year-for-year basis to a maximum of four years.