ADMINISTRATIVE SERVICES ASSISTANT 2 - 09082026-80756

State of Tennessee

Knoxville (TN)

Hybrid

USD 44,000 - 54,000

Full time

10 days ago

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Job summary

State of Tennessee in Knoxville, TN, seeks a qualified Admin Services Assistant to support the Disability and Aging (DDA) department. The role is hybrid (in office and remote) and focuses on staff administration, budget and grant work, procurement, and reporting to help run program operations.

Under general supervision, you will liaise with the public and other state entities, interpret policies, and assist in budget development and procurement.

Qualifications

Bachelor's degree and experience equivalent to one year of full-time professional staff administrative and/or analytic experience.
Substitution of Experience for Education allows substitution for the required education on a year-for-year basis, up to four years.
Substitution of Education for Experience allows additional graduate coursework in public administration, business administration, or other acceptable field for the required experience.
One year of professional administrative services experience with the State of Tennessee.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.
Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
Serves as liaison between the agency and the public, other state departments, officials, and external entities.
Interprets and enforces policies; analyzes procedures to recommend improvements.
Prepares and reviews operating budgets and conducts grant administration and monitoring.
Conducts research in fiscal, economic, legal, legislative, and publications areas.
Performs human resources administration in areas such as employee relations, recruitment, and training.
May assign work to staff and train less experienced personnel.

Skills

Active Learning

Coordination

Critical Thinking

Judgment and Decision Making

Time Management

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

Job Information

State of Tennessee Job Information

Opening Date/Time
09/08/2026 12:00AM Central Time

Closing Date/Time
09/14/2026 11:59PM Central Time

Salary (Monthly)
$3,631.00 - $4,533.00

Salary (Annually)
$43,572.00 - $54,396.00

Job Type
Full-Time

City, State Location
Knoxville, TN

Department
Disability and Aging (DDA)

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF DISABILITY AND AGING (DDA), KNOX COUNTY

A Motor Vehicle Records (MVR) screening will be conducted prior to employment.

This position is for the DDA East Regional Office Division.

This position is designed as Hybrid (In office and Remote).

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience.

Substitution of Experience for Education:

Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience:

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis.

One year of professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications:

Positions within the Department of Human Services may be required to:

Complete a criminal history disclosure form in a manner approved by the appointing authority.
Agree to release all records involving their criminal history to the appointing authority.
Supply a fingerprint sample prescribed by the TBI based criminal history records check.
Submit to a review of their status on the Department of Health's vulnerable persons registry.

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card.

Overview

Under general supervision, is responsible for staff administrative work of average difficulty in support of line operations; and performs related work as required. This is the working level in the Admin Services Assistant sub-series and work includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from that Admin Services Assistant 1 in that incumbents of the latter function in an entry level capacity under immediate supervision. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter perform work of greater scope and complexity and have more responsibilities for developing, implementing, and enforcing policies and procedures and often supervise incumbents in this class.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.
Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.
Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
May make work assignments to staff in order to achieve agency objectives. May train less experienced staff.

Competencies (KSA's)

Competencies