Foundation Office & Events Coordinator

Grider Support Services, LLC; Buffalo (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Grider Support Services, LLC is seeking an Office Coordinator in Buffalo, NY to support daily administrative operations and executives. You will manage front-desk activities, communications, and event logistics while maintaining confidential information.

The role requires 2+ years of admin experience, strong MS Office skills, and excellent communication. Occasional weekend/work shifts during event seasons are noted in the posting.

Qualifications

• 2+ years of experience in an administrative/front desk/customer service role, including nonprofit settings.
• Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools.
• Strong verbal and written communication skills and ability to work in a team.

Responsibilities

• Greet and welcome visitors, donors, colleagues and vendors in a professional, timely and friendly manner.
• Answer, screen, and route incoming phone calls, emails and visitors.
• Serve as administrative assistant to the Executive Director.
• Prepare board materials, minutes and reports for Foundation Board meetings.
• Support ECMC Foundation team for events and employee gatherings.
• Coordinate payroll deduction for employee giving, clothing and vendor sales.
• Organize music series for patients, families and guests.
• Maintain reception area with announcements and fundraising materials.
• Receive, sort and distribute mail and courier deliveries.
• Order front office supplies and supplies for grants/programs.

Skills

Administrative experience

Microsoft Office

Excellent communication

Organizational skills

Multitasking

Attention to detail

Professional demeanor

Fundraising basics

Education

College Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Grider Support Services, LLC is seeking an Office Coordinator in Buffalo, NY to support daily administrative operations and executives. You will manage front-desk activities, communications, and event logistics while maintaining confidential information.

The role requires 2+ years of admin experience, strong MS Office skills, and excellent communication. Occasional weekend/work shifts during event seasons are noted in the posting.