Administrative & Scheduling Coordinator

Talentify; Campbell (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Flexible schedule

Job summary

Talentify is seeking a Facilities Administrative Support professional to assist with data entry, system updates, weekly payroll submission, and scheduling for customer appointments. The role includes assisting with onboarding paperwork and basic training tasks, while supporting HR compliance and ensuring accurate recordkeeping.

The candidate will handle daily scheduling, time entry, and miscellaneous office duties, with occasional travel to customer sites for service coordination and data

Qualifications

• Experience supporting facilities admin tasks.
• Able to travel to customer homes as needed.
• Familiar with coordinating schedules and payroll inputs.

Responsibilities

• Complete daily close-out tasks in the system including time at customers' homes and mileage.
• Update schedules with new customer information and assign daily appointments/routes.
• Coordinate sales bids for additional services (appliances, laundry, etc.).
• Assist with new hire paperwork, orientation, and training.
• Support HR compliance activities including files, I-9s, postings, payroll, and safety training.
• Answer phones and route calls to appropriate parties.
• Confirm customer appointments and prepare for next day’s laundry.
• Perform quality checks and ensure data accuracy.

Skills

Time management

Communication

Dependable/Adaptable

Driver to customer sites

MS Office

Tools

Microsoft Office

Job description

Talentify is seeking a Facilities Administrative Support professional to assist with data entry, system updates, weekly payroll submission, and scheduling for customer appointments. The role includes assisting with onboarding paperwork and basic training tasks, while supporting HR compliance and ensuring accurate recordkeeping.

The candidate will handle daily scheduling, time entry, and miscellaneous office duties, with occasional travel to customer sites for service coordination and data