Facilities & Workplace Services Coordinator

Talentify; New York (NY); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan Pre-tax and R​

PTO / Vacation or Sick Leave

Life Insurance

Job summary

Talentify is seeking an Office Services Coordinator to support day-to-day facilities operations, vendor coordination, and office services. You will help manage building systems, oversee pantry operations, and ensure a safe, efficient workplace.

Responsibilities include maintenance coordination, invoice processing, event support, and documenting transactions. Strong communication and MS Office skills are essential for success in a fast-paced corporate setting.

Qualifications

• Experience supporting corporate facilities operations and office services.
• Strong knowledge of payment processing and invoice tracking.
• Proficient in SAP or similar enterprise systems.

Responsibilities

• Assist daily management and operation of corporate facilities.
• Monitor building systems and elevate issues as needed.
• Coordinate maintenance with internal teams and external vendors.
• Oversee pantry and café operations and inventory.
• Process vendor invoices and payments.
• Respond to facility-related service requests and ensure timely completion.
• Assist with office moves, seating changes, and events.
• Maintain records related to facilities operations and transactions.
• Communicate with employees, vendors, and contractors to coordinate tasks.

Skills

Vendor coordination

MS Office

Excel

Invoice processing

Communication

Customer service

Office operations

Education

Business / Facilities related field

Tools

SAP

Job description

Talentify is seeking an Office Services Coordinator to support day-to-day facilities operations, vendor coordination, and office services. You will help manage building systems, oversee pantry operations, and ensure a safe, efficient workplace.

Responsibilities include maintenance coordination, invoice processing, event support, and documenting transactions. Strong communication and MS Office skills are essential for success in a fast-paced corporate setting.