Executive Admin & Payroll Specialist

Talentify; Monee (IL); On-site; USD 40,000 - 56,000; Full time

Job summary

Talentify in the United States is seeking a capable administrative assistant to provide personal secretarial services and comprehensive clerical support to the General Manager, handling records, billing, payroll, and personnel files with discretion.

You will manage calendars, arrange travel, prepare confidential reports, and coordinate meetings, serving as a central communications point for associates while exercising initiative and sound judgment.

Qualifications

• High School Diploma or Equivalent is required or equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience preferred.
• Two years experience with accounts receivable and accounts payable preferred.

Responsibilities

• Provide personal secretarial services and administrative support to the General Manager.
• Manage accounts payable and receivable; obtain POs, validate invoices, contact vendors for discrepancies.
• Review, transmit and manage weekly payroll; reconcile issues.
• Assist with month-end close process.
• Type correspondence and reports; edit for grammar and style.
• Maintain confidential filing systems and supervisor files.
• Manage calendar, arrange travel and accommodations, submit expense reports.
• Coordinate high-level meetings and serve as a central communications point for associates.

Skills

MS Excel

MS Word

Payroll

Accounts payable/receivable

Calendar management

Meeting coordination

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

Talentify in the United States is seeking a capable administrative assistant to provide personal secretarial services and comprehensive clerical support to the General Manager, handling records, billing, payroll, and personnel files with discretion.

You will manage calendars, arrange travel, prepare confidential reports, and coordinate meetings, serving as a central communications point for associates while exercising initiative and sound judgment.