Administrative Sales Assistant

AppleOne Employment Services; Cypress (CA); On-site; USD 31,000 - 44,000; Full time

Job summary

AppleOne Employment Services in Cypress, CA is seeking an Administrative Sales Assistant to support a busy Advance Planning sales division on a temp-to-hire basis. The role emphasizes strong organization, customer focus, and reliable front desk and administrative support.

You will greet client families, process contracts, manage calendars, handle daily reporting, and assist with CRM questions. A 6+ month assignment with potential to convert to full-time is offered, along with benefits for longer

Qualifications

• 1 to 2 years of administrative or office support experience.
• High School Diploma or GED required.
• Fast and accurate data entry with attention to detail.
• Strong phone etiquette and professional communication.
• Ability to review contracts for errors, missing signatures, and incomplete information.

Responsibilities

• Greet clients and support front desk operations.
• Process contracts and policy documents accurately.
• Assist with calendars, CRM questions, and daily reporting.
• Prepare and submit daily sales reports.
• Maintain office supplies and distribute sales materials.

Skills

Front desk support

Data entry

Customer service

CRM support

Calendar coordination

Attention to detail

Phone etiquette

Office administration

Time management

Document handling

Education

High School Diploma or GED

Tools

CRM systems

Contract processing software

Document management

Microsoft Office

Office equipment usage

Job description

Job Summary

A professional services organization in Cypress, CA is seeking an Administrative Sales Assistant for a temp-to-hire opportunity supporting a busy Advance Planning sales division. This role is ideal for a highly organized, customer-focused administrative professional who enjoys supporting sales teams, assisting client families, and keeping office operations running smoothly.

The Administrative Sales Assistant will serve as a key point of contact for field sales representatives, sales managers, and client families. This position offers the opportunity to work with supportive leadership, a collaborative sales office team, and a stable organization where accuracy, professionalism, and responsiveness are valued. The right candidate will be quick on their feet, eager to learn, and comfortable balancing front desk support, contract processing, calendar coordination, and daily reporting.

Key Responsibilities

• Greet and assist client families in person and by phone, answer inquiries, direct calls, and maintain a welcoming front desk environment.
• Review, process, scan, fax, mail, and file sales contracts, policy documents, commission statements, reports, and related office paperwork.
• Support sales advisors and managers with calendars, appointment scheduling, CRM questions, packet assembly, property availability lookups, and daily office needs.
• Prepare and submit daily sales reports in a timely manner while updating sales boards and tracking report information accurately.
• Maintain office supplies, brochures, forms, contracts, event materials, and other collateral needed by the sales team.
• Assist with client presentations, open-house recruiting events, office setup, literature distribution, and general administrative support.

Compensation and Benefits

• Pay: $27.00 per hour.
• Location: Cypress, CA.
• Job type: Temp-to-hire.
• Assignment length: 6+ months with potential to roll over to full-time employment.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process and review sales contracts, policy documents, reports, and administrative paperwork with accuracy.
• Provide front desk, phone, calendar, data entry, filing, mailing, and clerical support for a sales office.
• Support sales advisors, managers, and client families with timely communication and professional service.
• Maintain daily reporting, office supplies, CRM support, and document flow for the sales team.
• 1 to 2 years of administrative, customer service, hospitality, or office support experience.
• High School Diploma or GED required.
• Fast and accurate data entry skills with strong attention to detail.
• Ability to review contracts for errors, missing signatures, and incomplete information.
• Strong phone etiquette and professional communication skills.
• Ability to prioritize competing requests from sales professionals, managers, clients, and internal departments.
• Comfortable using office equipment, calendars, scanners, fax machines, email, and CRM or office systems.
• Dependable, organized, quick to learn, and able to work in a fast-paced sales support environment.

Preferred Qualifications

• Sales office support experience preferred.
• Bilingual skills preferred.
• Experience supporting field sales representatives or client-facing teams preferred.
• Experience with CRM systems, contract processing, or document-heavy administrative work preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.