Sales Administrator

AppleOne Employment Services; Roseville (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Roseville, CA is seeking a Sales Administrator to support sales documentation, invoicing, lease packages, reporting, and cross-functional communication. This role offers a busy, team-focused environment where accuracy, follow-through, and organization are highly valued, with opportunities to work closely with sales personnel, customers, leasing partners, and logistics teams.

Candidates with 2–3 years of accounting or administrative experience and proficiency with

Qualifications

• 2–3 years of accounting and/or administrative experience.
• Proficient in Microsoft Windows, Excel, Word, and spreadsheets.
• Strong organizational skills with ability to meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently while contributing as part of a team.

Responsibilities

• Process invoices for equipment orders, leases, exchanges, loaners, and rentals accurately and on time.
• Review incoming sales documentation for accuracy, signatures, payment structures, and credit requirements.
• Maintain Docuware workflows and leasing support documents.
• Coordinate with sales, customers, leasing partners, and logistics teams to resolve funding issues.
• Prepare lease documents, schedules, funding worksheets, daily sales reports, and sales commission records.
• Maintain return authorizations and related leasing documentation.

Skills

Microsoft Windows

Excel

Word

Attention to detail

Communication

Teamwork

Tools

Docuware

Job description

Job Summary

This role is ideal for an administrative or accounting support professional who enjoys working with sales documentation, invoicing, lease packages, reporting, and cross-functional communication.

The Sales Administrator will support a busy, team-focused environment where accuracy, follow-through, and organization are highly valued. This position offers the opportunity to work closely with sales personnel, customers, leasing partners, and logistics teams while contributing to smooth order processing, timely funding, and accurate administrative workflows.

Candidates who thrive in a supportive professional setting, take pride in their work, and enjoy being a reliable resource for both internal teams and external partners will be well suited for this role.

Key Responsibilities

• Process invoices for equipment orders, cash sales, leases, exchanges, loaners, and rentals accurately and on time.
• Review incoming sales documentation for accuracy, completeness, signatures, payment structures, equipment configuration, and credit approval requirements.
• Maintain sales order workflow through Docuware and support credit application entry, document uploads, and lease funding packages.
• Coordinate with leasing partners, sales personnel, customers, and logistics teams to resolve funding, buyout, upgrade, return, and authorization issues.
• Prepare lease documents, schedules, addendums, funding worksheets, daily sales reports, and sales commission records.
• Maintain return authorizations, letters of intent, and related leasing documentation.

Compensation and Benefits

• Pay range: $22 to $25 per hour.
• Employment type: Direct hire.
• Location: Roseville, CA.

Required Qualifications and Skills

• Process equipment order invoices and sales-related documentation.
• Maintain lease funding packages, Docuware workflows, and leasing support documents.
• Coordinate with sales, customers, leasing partners, and logistics teams.
• Prepare sales reports, commission records, lease documents, and funding worksheets.
• 2 to 3 years of accounting and/or administrative experience.
• Proficiency with Microsoft Windows, Excel, Word, and spreadsheets.
• Strong organizational skills with the ability to meet deadlines in a fast-paced environment.
• High attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Strong follow-through, initiative, and work ethic.
• Ability to work independently while contributing effectively as part of a team.
• Stable job tenure and a professional approach to daily responsibilities.
• Ability to learn and utilize multiple databases and internal systems.

Preferred Qualifications

• Experience supporting sales operations, leasing documentation, order processing, or equipment-related administrative workflows.
• Familiarity with document management systems such as Docuware.
• Prior experience working with lease funding packages, return authorizations, or customer‑facing sales documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.