Administrative Operation Specialist

AppleOne Employment Services; Cerritos (CA); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Major medical

Dental insurance

Vision insurance

401k

Sick pay

Job summary

AppleOne Employment Services in Cerritos, CA seeks an Administrative Operations Specialist to support daily office operations in a manufacturing environment. You will be the liaison among customers, vendors, operations, production, shipping, and sales to ensure accurate records and timely order processing.

The role emphasizes organization, strong communication, and a detail-oriented approach in a fast-paced setting with long-term potential. Temp-to-hire with competitive hourly pay.

Qualifications

• 2+ years of experience in administrative support, customer service, office coordination, or related.
• Proficiency in data entry with high accuracy.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Experience handling confidential information with discretion.
• Comfortable learning new software systems and technology.

Responsibilities

• Serve as a primary point of contact for customers, vendors, and internal departments through phone, email, and in-person communication.
• Process orders, enter data, maintain customer records, and ensure accurate documentation across office systems.
• Coordinate with operations, production, shipping, and sales teams to support timely order fulfillment and resolve customer inquiries.
• Manage administrative records, filing systems, office documentation, calendars, meetings, supplies, and general office needs.
• Assist with inventory tracking, report preparation, special projects, and customer issue escalation when needed.
• Maintain confidentiality, accuracy, and professionalism in all administrative and customer service activities.

Skills

Administrative support experience

MS Office proficiency

Communication skills

Organizational & multitasking

Data entry accuracy

Customer service orientation

Tools

ERP

HRMS

CRM

Job description

Job Summary

We are seeking a detail-oriented Administrative Operations Specialist for a temp-to-hire opportunity in Cerritos, CA. This role is ideal for an organized administrative professional who enjoys customer communication, order processing, data entry, and supporting daily office operations in a manufacturing environment. The Administrative Operations Specialist will serve as a key connection point between customers, vendors, operations, production, shipping, and sales teams. This position offers the opportunity to contribute to a collaborative workplace where accuracy, communication, teamwork, and responsive service are highly valued. Candidates who enjoy a fast-paced setting, supportive team interaction, and a role with long-term potential will find this opportunity especially appealing.

Key Responsibilities

• Serve as a primary point of contact for customers, vendors, and internal departments through phone, email, and in-person communication.
• Process orders, enter data, maintain customer records, and ensure accurate documentation across office systems.
• Coordinate with operations, production, shipping, and sales teams to support timely order fulfillment and resolve customer inquiries.
• Manage administrative records, filing systems, office documentation, calendars, meetings, supplies, and general office needs.
• Assist with inventory tracking, report preparation, special projects, and customer issue escalation when needed.
• Maintain confidentiality, accuracy, and professionalism in all administrative and customer service activities.

Compensation and Benefits

• Pay range: $22 to $25 per hour.
• Job type: Temp-to-hire.
• Location: Cerritos, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• 2+ years of experience in administrative support, customer service, office coordination, order processing, or a related role.
• Strong data entry skills with excellent accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Professional, customer-focused demeanor with the ability to handle concerns appropriately.
• Ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure.
• Experience handling confidential information with discretion.
• Comfortable learning new software systems and technology platforms.

Preferred Qualifications

• Bilingual English/Spanish is a plus.
• Experience with ERP, HRMS, CRM, or other business management systems preferred.
• 3 to 5 years of administrative, customer service, order processing, or operations support experience is ideal.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.