Office Assistant

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Santa Barbara, CA seeks an organized Office Assistant for a temp-to-hire, full-time administrative role. You will support managers, coordinate daily operations, handle scheduling, document prep, and records, and ensure a positive caller and visitor experience.

This position offers a steady Mon-Fri schedule in a professional environment, with opportunities to grow with a team that values reliability, attention to detail, and strong administrative support.

Qualifications

• 1 to 2 years of administrative, office support, clerical, or customer service experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent organization, time management, and multitasking abilities.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced office environment.

Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional and customer-focused manner.
• Manage calendars, appointments, meeting schedules, and general office coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, data entry, and administrative documentation.
• Coordinate office supplies, equipment needs, vendor communication, meetings, events, and travel arrangements.
• Provide day-to-day administrative support to executives, managers, and team members.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organization

Time management

Multitasking

Tools

Office equipment

Administrative software

Job description

Job Summary

We are seeking an organized and professional Office Assistant for a temp-to-hire opportunity in Santa Barbara, CA. This full-time administrative support role is ideal for someone who enjoys keeping office operations running smoothly, supporting managers and team members, and creating a positive experience for callers, visitors, and internal staff. The Office Assistant will play an important role in daily office coordination, communication, scheduling, document preparation, and recordkeeping. This opportunity offers a steady Monday through Friday schedule, a professional work environment, and the chance to grow with a team that values reliability, attention to detail, and strong administrative support.

Key Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional and customer-focused manner.
• Manage calendars, appointments, meeting schedules, and general office coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, data entry, and administrative documentation.
• Coordinate office supplies, equipment needs, vendor communication, meetings, events, and travel arrangements.
• Provide day-to-day administrative support to executives, managers, and team members.

Compensation and Benefits

• Pay: $22 to $28 per hour, depending on experience.
• Schedule: Monday through Friday, full-time.
• Job Type: Temp-to-hire.
• Location: Santa Barbara, CA.

Required Qualifications and Skills

• Support daily office operations, communications, scheduling, and administrative workflow.
• Prepare documents, reports, presentations, and correspondence for management and staff.
• Maintain records, filing systems, data entry, supplies, and office coordination projects.
• 1 to 2 years of administrative, office support, clerical, or customer service experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent organization, time management, and multitasking abilities.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced office environment.
• Strong attention to detail, problem-solving skills, and a professional customer-service mindset.

Preferred Qualifications

• Experience using office equipment and administrative software.
• Prior experience supporting executives, managers, or cross-functional office teams.
• Experience coordinating meetings, events, travel arrangements, or vendor communication.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.