Administrative & Records Support Specialist

Americold Logistics LLC; Vineland (NJ); On-site; USD 21,000 - 30,000; Full time

Job summary

Americold seeks a detail-oriented office associate to perform clerical tasks, answer phones, manage records, and support daily office operations. Responsibilities include handling invoices, filing, calendars, and basic data entry in a fast-paced environment.

Selected candidate will have a high school diploma or GED (or 1 year of experience), strong communication skills, and familiarity with Microsoft Office and office equipment. Occasional travel to support operations may be required.

Qualifications

• High school diploma or GED preferred, or minimum 1 year of work experience.
• Demonstrated experience providing customer service in a professional setting.
• Demonstrated ability to communicate clearly with customers and team members in both written and verbal formats.
• Experience with filing systems, Warehouse Management Systems, Microsoft Office Suite, calculators, desktop computers, and photocopiers.
• Ability to add, subtract, multiply, and divide whole numbers, fractions, and decimals.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Communicate with customers, employees, and other individuals to provide information, take orders, and address concerns.
• Compile, copy, sort, and file records of office activities and business transactions.
• Complete and mail bills, contracts, policies, invoices, or checks and process documents.
• Manage calendars, arrange appointments, and maintain filing, inventory, mailing, and database systems.
• Operate office machines such as photocopiers, scanners, and computers; organize materials as needed.
• Review files, records, and other documents to obtain information and respond to requests.
• Other essential duties may be applicable and assigned as necessary.

Skills

Customer service

Communication

Attention to detail

Multitasking

Education

High school diploma or GED

Tools

Warehouse Management Systems

Microsoft Office Suite

Calculators

Desktop computers

Photocopiers

Job description

Americold seeks a detail-oriented office associate to perform clerical tasks, answer phones, manage records, and support daily office operations. Responsibilities include handling invoices, filing, calendars, and basic data entry in a fast-paced environment.

Selected candidate will have a high school diploma or GED (or 1 year of experience), strong communication skills, and familiarity with Microsoft Office and office equipment. Occasional travel to support operations may be required.