Administrative & Records Coordinator

Rainbows-United,-Inc.-; El Dorado (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Rainbows United seeks an Administrative Assistant to perform general clerical duties including answering phones, basic computer tasks, typing, scanning, and mail delivery. This role maintains electronic records for children receiving Rainbows United, Bright Beginnings services.

The position requires 1–2 years of office experience, strong organization, and reliable transportation for occasional travel to other Rainbow sites.

Qualifications

• High School Diploma or GED required.
• 1-2 years of office and database system experience.
• Reliable transportation for occasional travel to Rainbow sites (paid mileage).
• Experience in case records/medical records preferred but not required.

Responsibilities

• Provides support to administrative staff as assigned.
• Answers phones, and transfers to appropriate staff.
• Copies, and scans documents.
• Compiles and distributes monthly reports.
• Enters referrals into the state database and Myevolv.
• Enters data daily to the state database for the Individualized Family Service Plans, including initial, annual and review plans.
• Exits clients from services through the state and Myevolv databases.
• Works closely with Records Specialists at Rainbows main administrative office to ensure that doctor’s orders and insurance information are entered into the system.
• Ensures state database is correct and up to date at all collection points as assigned by the state.
• Complies with agency and departmental policies and procedures.
• Performs other tasks assigned and attends necessary meetings.

Skills

Public interaction

Independent work

Teamwork

Organization

Written & verbal communication

People skills

Education

High School Diploma or GED

Tools

State database

Myevol

Job description

Rainbows United seeks an Administrative Assistant to perform general clerical duties including answering phones, basic computer tasks, typing, scanning, and mail delivery. This role maintains electronic records for children receiving Rainbows United, Bright Beginnings services.

The position requires 1–2 years of office experience, strong organization, and reliable transportation for occasional travel to other Rainbow sites.