Administrative Assistant & Records/Data Entry Specialist

Rainbows United, Inc.; El Dorado, Northern (KS, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Rainbows United, Inc. is seeking an Administrative Assistant to perform essential clerical tasks, answer phones, and maintain electronic records for Bright Beginnings services. The role requires attention to detail and the ability to work with state databases and multiple systems.

The candidate will support administrative staff, enter referrals, generate monthly reports, and assist with data management for IFSPs across Rainbow sites. This is a full-time, on-site position with occasional travel.

Qualifications

• High School Diploma or GED is required.
• 1–2 years of office and database system experience preferred.
• Reliable transportation for occasional travel to other Rainbow sites (paid mileage).

Responsibilities

• Provide support to administrative staff as assigned.
• Answer phones and transfer to appropriate staff.
• Copy, scan documents, and manage mail.
• Compile and distribute monthly reports.
• Enter referrals into state database and Myevolv.
• Update data for Individualized Family Service Plans in state database.
• Process client exits from services in state and Myevolv databases.
• Coordinate with Records Specialists to ensure orders and insurance data are correctly entered.
• Ensure state database is accurate at all collection points.
• Follow agency policies and attend required meetings.
• Perform other tasks as needed.

Skills

Public interaction

Independent work

Organizational skills

Written and verbal communication

People skills

Education

High School Diploma or GED

Job description

Rainbows United, Inc. is seeking an Administrative Assistant to perform essential clerical tasks, answer phones, and maintain electronic records for Bright Beginnings services. The role requires attention to detail and the ability to work with state databases and multiple systems.

The candidate will support administrative staff, enter referrals, generate monthly reports, and assist with data management for IFSPs across Rainbow sites. This is a full-time, on-site position with occasional travel.