Administrative Assistant - Butler County

Rainbows-United,-Inc.-; El Dorado (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Rainbows United seeks an Administrative Assistant to perform general clerical duties including answering phones, basic computer tasks, typing, scanning, and mail delivery. This role maintains electronic records for children receiving Rainbows United, Bright Beginnings services.

The position requires 1–2 years of office experience, strong organization, and reliable transportation for occasional travel to other Rainbow sites.

Qualifications

• High School Diploma or GED required.
• 1-2 years of office and database system experience.
• Reliable transportation for occasional travel to Rainbow sites (paid mileage).
• Experience in case records/medical records preferred but not required.

Responsibilities

• Provides support to administrative staff as assigned.
• Answers phones, and transfers to appropriate staff.
• Copies, and scans documents.
• Compiles and distributes monthly reports.
• Enters referrals into the state database and Myevolv.
• Enters data daily to the state database for the Individualized Family Service Plans, including initial, annual and review plans.
• Exits clients from services through the state and Myevolv databases.
• Works closely with Records Specialists at Rainbows main administrative office to ensure that doctor’s orders and insurance information are entered into the system.
• Ensures state database is correct and up to date at all collection points as assigned by the state.
• Complies with agency and departmental policies and procedures.
• Performs other tasks assigned and attends necessary meetings.

Skills

Public interaction

Independent work

Teamwork

Organization

Written & verbal communication

People skills

Education

High School Diploma or GED

Tools

State database

Myevol

Job description

JOB SUMMARY

The Administrative Assistant performs general clerical duties; which may be required but not limited to answering phones, basic computer functions, typing, scanning, copying, and delivering mail. Additionally, they will have the responsibility of maintaining the electronic record for each child receiving Rainbows United, Bright Beginnings services.

ESSENTIAL JOB FUNCTIONS (RESPONSIBILITIES)

• Provides support to administrative staff as assigned.
• Answers phones, and transfers to appropriate staff.
• Copies, and scans documents.
• Compiles and distributes monthly reports.
• Enters referrals into the state database and Myevolv.
• Enters data daily to the state database for the Individualized Family Service Plans, including initial, annual and review plans.
• Exits clients from services through the state and Myevolv databases.
• Works closely with Records Specialists at Rainbows main administrative office to ensure that doctor’s orders and insurance information are entered into the system.
• Ensures state database is correct and up to date at all collection points as assigned by the state.
• Complies with agency and departmental policies and procedures.
• Performs other tasks assigned and attends necessary meetings.

QUALIFICATIONS

• High School Diploma or GED.
• Minimum of 1-2 years’ office and database system experience.
• Reliable transportation for occasional travel to other Rainbow sites for meetings, training, etc. (paid mileage)
• Experience in case records/medical records preferred but not required.

SKILLS

• Ability to deal effectively with public and co-workers in a professional manner.
• Able to work independently and in a team environment.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication.
• Excellent people skills.
• Ability to perform work tasks within the physical demand requirements as outlined below.

FLSA CLASSIFICATION

Non-Exempt

STATUS

Full-time, Monday through Friday

WORK PACE

Self-paced, requiring the ability to think and act quickly and efficiently in a fast-paced, demanding work environment.

WORK ENVIRONMENT

This position operates in a professional office environment, utilizing standard office equipment.

PHYSICAL DEMANDS

May require frequent extended workdays. Requires some travel between RUI sites, other community agencies and throughout the state.

Sitting: 6 - 7 hours in an 8-hour work shift; may occasionally alternate to standing or walking.

Standing: 1 - 2 hours in an 8-hour work shift. Alternates to sitting on a frequent basis

Walking: 1/2 - 1 hour in an 8-hour work shift.

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FREQUENCY: Never = 0% Rarely = 1 - 10% Occasionally = 11 - 33% Frequently = 34 - 66% Continuously = 67 + %

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LIFTING

WEIGH FREQUENCY OBJECTS

• 1 - 10 lbs. Frequently Books, supplies and files.
• 11 - 20 lbs. Occasionally File boxes and copy supplies
• 20 - 35 lbs. Rarely Equipment and boxes of supplies.

CARRYING

WEIGHT FREQUENCY OBJECTS

• 1 - 10 lbs. Frequently Books, supplies and files.
• 11 - 20 lbs. Rarely File boxes and copy supplies
• 20 - 35 lbs. Rarely Equipment

Bending: Rarely

Squatting: Rarely

Kneeling: Rarely

Climbing: Rarely - stairs (Frequently for multi-level facilities)

Grasping: Frequently

Reaching: Occasionally

Fine Manipulation: Continuously

Driving: Occasionally