Administrative Specialist

Rainbow Apparel Co; New York (NY); On-site; USD 27,552 - 41,328; Part time

Benefits offered by this job

Competitive pay

Team-oriented atmosphere

Excellent benefits

Job summary

Rainbow Apparel Co, based in New York, is seeking a Part-Time Administrative Specialist to support its IT Department. This position involves managing IT-related invoices, ensuring timely payments, and maintaining organizational systems.

The ideal candidate should have strong organizational skills, experience in finance operations, and proficiency in Excel. The role offers competitive pay and a collaborative work environment.

Qualifications

• Experience in accounts payable, finance operations, or administrative support.
• Familiarity with IT invoices or technology vendors is a plus.

Responsibilities

• Receive, review, and process all IT-related invoices and payment requests.
• Coordinate with Finance/AP to ensure timely submission and payment.
• Maintain a centralized tracker for IT spend across all vendors and services.
• Reconcile monthly billing with service usage and contract terms.
• Monitor and flag any inconsistencies or overcharges for further review.

Skills

Strong organizational skills

Attention to detail

Proficiency in Excel

Verbal communication skills

Written communication skills

Job description

Founded in 1935, Rainbow USA Inc. is a women’s and children’s specialty retailer based in Brooklyn, N.Y. with over 850 locations throughout the U.S. and Caribbean. Our stores specialize in trendy, value-priced juniors, plus-size, and children’s apparel, footwear, and accessories. Our brands include Rainbow, Rainbow Plus, Rainbow Kids, 5.7.9., Marianne, Dots, Joyce Leslie, Kids Spot.

We are currently seeking a Part-Time Administrative Specialist to join our IT Department. This is a great opportunity to join a growing company that offers competitive pay, a team-oriented atmosphere and excellent benefits.

Key Responsibilities

• Receive, review, and process all IT-related invoices and payment requests
• Coordinate with Finance/AP to ensure timely submission and payment
• Maintain a centralized tracker for IT spend across all vendors and services
• Reconcile monthly billing with service usage and contract terms
• Monitor and flag any inconsistencies or overcharges for further review
• Support the preparation of reports for cost analysis, forecasting, and budgeting
• Maintain an organized filing system (digital and physical) for IT contracts, renewals, and vendor documentation
• Track key dates including contract expirations, renewals, and license deadlines
• Assist with special projects, audits, and vendor communication as needed

Required Qualifications

• Experience in accounts payable, finance operations, or administrative support
• Strong organizational skills and keen attention to detail
• Proficiency in Excel and standard office tools
• Comfortable working with manual processes and identifying opportunities for improvement
• Ability to manage multiple tasks and prioritize independently
• Strong written and verbal communication skills
• Familiarity with IT invoices or technology vendors is a plus