Administrative & Receptionist — Office Operations Pro

Greystar Worldwide, LLC; Knox Township (PA); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Paid time off

Housing discount

401(k) with company match

Sabbatical (6 weeks)

Job summary

Greystar Worldwide, LLC is seeking an organized office administrator to provide reception and clerical support at our city office. You'll greet visitors, manage messages, and help coordinate daily operations.

Responsibilities include calendar management, meeting preparation, and liaison with vendors for supplies and services. The role requires strong communication, multitasking ability, and a professional customer-service mindset.

Qualifications

• Experience providing admin support in an office environment.
• Ability to manage calendars, coordinate meetings, and handle scheduling conflicts.
• Strong communication and customer service skills with a professional demeanor.

Responsibilities

• Greet visitors and manage reception area to ensure a welcoming environment.
• Maintain office facilities and coordinate with vendors for repairs and supplies.
• Manage calendars, schedule meetings, reserve rooms, and arrange logistics for events.
• Track and order office supplies; liaise with vendors and accounting for invoices.
• Answer calls, take messages, and direct inquiries to appropriate team members.
• Prepare letters, presentations, and internal communications; ensure proper document formatting.

Skills

Office administration

Customer service

Calendar management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Vendor management software

Job description

Greystar Worldwide, LLC is seeking an organized office administrator to provide reception and clerical support at our city office. You'll greet visitors, manage messages, and help coordinate daily operations.

Responsibilities include calendar management, meeting preparation, and liaison with vendors for supplies and services. The role requires strong communication, multitasking ability, and a professional customer-service mindset.