Administrative & Facilities Coordinator

Greystar Real Estate Partners, LLC; Jersey City (NJ); Presencial; USD 33.000 - 36.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical, Dental, Vision

Paid time off

Housing discount

Sabbatical

401(k) with company match

Parental leave

Employee assistance program

Life insurance

Resumo da vaga

Greystar Real Estate Partners, LLC is seeking an on-site Administrative Facilities Team Member to support a department with a mix of clerical and administrative duties in Jersey City. The role involves maintaining office equipment and facilities, greetings, calendar management, and coordination with vendors to ensure smooth operations.

You will handle communications, prepare documents, manage mail, process invoices, and contribute to a welcoming office environment.

Responsabilidades

• Ensure that the property facilities are in working condition by coordinating with vendors, contractors, building management and other service providers as needed.
• Maintain current city permits (alarm, pool, spa, boiler, hazmat recycling) for property(ies).
• Greet and welcome visitors, guests and visiting team members, provide refreshments, direct them to meeting rooms and offices, and answer questions about facilities, transportation, or other business arrangements.
• Maintain calendars for meetings, events and appointments; schedule rooms/locations and resolve conflicts to optimize time use.
• Establish and monitor inventory of office supplies; order supplies within budget and act as liaison with vendors for repair or renewal needs.
• Answer incoming calls, direct to appropriate team members, respond to questions, and take and deliver complete messages promptly.
• Prepare documents, letters, presentations and other communications; type and spell-check; create graphs; ensure retention policies are followed.
• Handle incoming and outgoing mail/deliveries; manage postage meters and shipping supplies; sort mail by priority and distribute accordingly.
• Receive, verify, approve and process invoices and purchase orders; track transactions and ensure vendor compliance.
• Ensure reception, conference rooms and common areas are clean; stock beverages; arrange furniture to keep spaces attractive.
• Complete various HR, financial and administrative reports and analyses as assigned.

Descrição da vaga

Greystar Real Estate Partners, LLC is seeking an on-site Administrative Facilities Team Member to support a department with a mix of clerical and administrative duties in Jersey City. The role involves maintaining office equipment and facilities, greetings, calendar management, and coordination with vendors to ensure smooth operations.

You will handle communications, prepare documents, manage mail, process invoices, and contribute to a welcoming office environment.