Administrative Receptionist

Beacon Hill; Boston (MA); On-site; USD 29,000 - 30,000; Full time

Job summary

Beacon Hill, a Boston-based real estate and property management company, seeks a polished Administrative Receptionist to join the team on a temporary-to-permanent basis. This onsite role in Boston, MA runs Monday–Thursday 8:30 AM–5:00 PM and Friday 8:30 AM–4:00 PM for a 40-hour week.

Pay is $21-$22/hour with a $50,000 annual salary upon conversion. The ideal candidate will greet residents and visitors, provide exceptional customer service, support the Office Manager, and assist the Accounts

Qualifications

• 2-4 years of administrative or office experience required.
• Polished, professional, comfortable being the face of the office.
• Excellent written and verbal communication with professional phone etiquette.
• Strong customer service skills; concierge experience is a plus.
• Proficiency with Microsoft Office; Accounts Payable exposure a plus.

Responsibilities

• Serve as the first point of contact for residents, vendors, visitors, and calls.
• Answer phones, take messages, and relay information to departments.
• Greet visitors in a polished, professional manner.
• Manage mail and coordinate delivery notifications for checks and inquiries.
• Request and maintain Certificates of Insurance for tenants.
• Distribute parking passes; provide admin support to Office Manager.
• Assist Accounts Payable with scanning, reporting, and data entry.
• Maintain office supplies and support additional projects as needed.

Skills

Customer service

Phone etiquette

Microsoft Office

Receptionist experience

Professionalism

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Our client, a Boston-based real estate and property management company, is seeking a polished and professional Administrative Receptionist to join their team on a temporary-to-permanent basis. This position is fully onsite in Boston, MA, Monday through Thursday from 8:30 AM-5:00 PM and Friday from 8:30 AM-4:00 PM, for a 40-hour workweek. The pay rate is $21-$22/hour, with a permanent salary of $50,000 upon conversion. This is a great opportunity for someone who enjoys being the face of an office, providing exceptional customer service, and supporting a busy administrative team with room to grow internally.

Job Responsibilities

• Serve as the first point of contact for residents, vendors, visitors, and incoming calls
• Answer phones, take messages, and communicate information to appropriate departments
• Greet visitors in a polished, professional, and welcoming manner
• Maintain, sort, and distribute incoming mail
• Coordinate delivery notifications for checks, applications, and rental inquiries
• Request and maintain Certificates of Insurance for commercial tenants
• Distribute parking passes to qualifying residents
• Provide direct administrative support to the Office Manager
• Assist the Accounts Payable team with document scanning, reporting, and data entry
• Maintain office supplies and assist with additional office projects as needed

Candidate Qualifications

• 2-4 years of previous administrative or office experience
• Polished, professional, and comfortable serving as the face of the office
• Excellent written and verbal communication skills with professional phone etiquette
• Strong customer service skills; concierge experience is a plus
• Proficiency with Microsoft Office
• Accounts Payable exposure is a plus
• Friendly, personable, organized, and comfortable interacting with residents and customers
• Interested in a long-term opportunity with the potential to grow within the company

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.