Property Administrative Assistant

Beacon Hill; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

A commercial property management firm in Dallas is seeking a Property Administrative Assistant to provide support for tenant relations and building operations. The ideal candidate will have commercial property management experience, strong AP/AR skills, and excellent customer service abilities. Responsibilities include managing invoices, assisting with lease administration, and maintaining compliance documentation. This role is vital for ensuring smooth operations within a professional environment.

Qualifications

• Experience in office buildings, facilities support, tenant services, or vendor coordination.
• Ability to process invoices and reconcile expenses.
• Stable, long-term work history in previous roles.
• Experience supporting tenant relations or building operations.
• Excellent customer service and professional communication skills.
• Strong written and verbal communication abilities.

Responsibilities

• Provide comprehensive administrative support, including phone coverage and report preparation.
• Build strong relationships with tenants and respond to service requests.
• Assist with lease administration, including tenant contacts and occupancy permits.
• Coordinate meetings and maintain compliance documentation.
• Coordinate meetings, events, and emergency planning; maintain compliance documentation.
• Track vendor services and contracts (HVAC, elevator, landscaping, fire inspections) and maintain the property calendar.
• Prepare tenant invoices and support CAM reconciliation; assist with rent collection.
• Manage office/building supplies, signage, parking plans, and building keys.
• Serve as backup receptionist and support security access card administration and printer/copier troubleshooting.

Skills

Commercial property management experience

AP/AR experience

Excellent customer service skills

Strong written and verbal communication skills

Office administration

Communication skills

Customer service

Tools

Stamps.com

FedEx

Job description

We are partnering with a client seeking a Property Administrative Assistant to support tenant relations, building operations, and overall compliance for a commercial property. This role is ideal for someone who thrives in a professional environment and enjoys supporting both tenants and internal operations teams.

Key Responsibilities

• Provide comprehensive administrative support, including phone coverage, report preparation, filing, and correspondence.
• Build strong relationships with tenants and owners; respond promptly to facility and tenant service requests.
• Process invoices, expense reports, and property checks; manage FedEx and Stamps.com accounts.
• Assist with lease administration, including tenant contacts, rent rolls, COIs, and occupancy permits.
• Coordinate meetings, events, and emergency planning efforts; maintain compliance documentation.
• Track vendor services and contracts (HVAC, elevator, landscaping, fire inspections) and maintain the property calendar.
• Prepare tenant invoices and support CAM reconciliation efforts; assist with rent collection.
• Manage office and building supplies, signage, parking plans, and building keys.
• Serve as backup receptionist and support security access card administration and printer/copier troubleshooting.

Candidate Requirements

• Commercial property management experience is required. Experience must include office buildings, facilities support, tenant services, or vendor coordination. (Residential-only backgrounds will not be considered.)
• Strong AP/AR experience, including processing invoices, reconciling expenses, tracking payments, or assisting with CAM-related tasks.
• Stable, consistent work history with long-term tenure in previous roles.
• Experience supporting tenant relations, facilities teams, or building operations in a commercial/professional setting.
• Excellent customer service skills with a friendly, professional, and approachable demeanor.
• Strong written and verbal communication skills with the ability to handle inquiries and correspondence professionally.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)