Administrative & Project Coordination Specialist

Global Systems United, LLC; Arizona; Hybrid; USD 36.000 - 54.000; Vollzeit

Zusammenfassung

Life Safety Systems is seeking an Administrative Assistant to support daily operations across service, projects, accounting, and compliance. The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

You will handle administrative tasks, coordinate internally, help with month-end sales, audits, and license renewals, and assist with bid folders and invoicing.

Qualifikationen

• Proficient in Word, Excel and Outlook with strong written and verbal communication.
• Highly organized with the ability to manage multiple tasks in a fast-paced environment.
• Clear, professional communication; English required, Spanish a plus.

Aufgaben

• Answer and route incoming phone calls and perform general administrative tasks.
• Coordinate across departments and compile month-end sales numbers.
• Assist with audit preparation, license renewals, and document control.
• Submit support tickets and coordinate with IT for basic troubleshooting.
• Organize bids, draw folders, upload invoices, and monitor billing docs.
• Provide project coordination support without managing projects.

Kenntnisse

Microsoft Word

Excel

Outlook

Organization

Communication

Bilingual English/Spanish

Tools

ServiceChannel

ServiceNow

Jobbeschreibung

Life Safety Systems is seeking an Administrative Assistant to support daily operations across service, projects, accounting, and compliance. The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

You will handle administrative tasks, coordinate internally, help with month-end sales, audits, and license renewals, and assist with bid folders and invoicing.