Fire Alarm Administrative Coordinator (San Antonio)

Impact Fire Services; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Impact Fire Services in San Antonio, TX seeks an Administrative Assistant to provide Fire Alarm administrative support. You will multi-task, manage complex schedules, and ensure steady workload completion as part of a collaborative team.

The role requires experience in administrative support, proficiency with MS Office, and strong organizational and communication skills. Fire alarm project coordination and permitting tasks are key responsibilities in a fast-paced office environment.

Qualifications

• Experience in an Administrative Assistant role.
• Fire Protection/Fire Alarm administrative experience is a plus.
• Excellent communication and organizational skills.

Responsibilities

• Manage workflow to meet deadlines and keep workload accurate.
• Handle fire alarm permitting and gather documents for designers after receiving folders.
• Communicate between sales, management, and designers as needed.
• Submit jobs for permitting and pay AHJ fees online; monitor permit status daily.
• Track design processes and expectations; report progress.
• Answer questions during weekly meetings about permitting status and needs.
• Create closeouts when jobs are completed and file accordingly.
• Collect and file all documents for each job as created.
• Assist in training staff and new hires.
• Implement and monitor programs as directed by management and complete them.
• Generate memos, emails, and reports when appropriate.
• Maintain office equipment (computers, copiers, fax machines).

Skills

Detail oriented

Exceptional communication

Organization

Tools

MS Office Suite

Job description

Impact Fire Services in San Antonio, TX seeks an Administrative Assistant to provide Fire Alarm administrative support. You will multi-task, manage complex schedules, and ensure steady workload completion as part of a collaborative team.

The role requires experience in administrative support, proficiency with MS Office, and strong organizational and communication skills. Fire alarm project coordination and permitting tasks are key responsibilities in a fast-paced office environment.