Administrative Coordinator — Project Ops & Scheduling

360 Fire & Flood; Florida; On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking a proactive Administrative Coordinator to provide critical administrative support across the organization. You will be the central point of contact for project teams, vendors, clients, and internal departments, handling document control, data entry, scheduling, and budget tracking.

The role requires strong organization and the ability to multitask in a fast-paced environment. You will coordinate between project managers, field staff, suppliers, and clients, supporting

Qualifications

• Education: High school diploma or equivalent required.
• Experience: 1+ years as administrative assistant preferred.
• 1+ years working in customer service environment.
• Knowledge of construction industry helpful.

Responsibilities

• Supports project managers with project documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project managers with project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phones promptly and professionally.
• Manage calendars, schedule meetings, and assist with presentations.

Skills

Organizational skills

Communication skills

Independent work

Attention to detail

Education

High school diploma or equivalent

Job description

360 Fire & Flood is seeking a proactive Administrative Coordinator to provide critical administrative support across the organization. You will be the central point of contact for project teams, vendors, clients, and internal departments, handling document control, data entry, scheduling, and budget tracking.

The role requires strong organization and the ability to multitask in a fast-paced environment. You will coordinate between project managers, field staff, suppliers, and clients, supporting