Administrative Programs Specialist: Detail-Driven Operations

TSA Hiring Service; Town of Spring Green (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Spring Green, WI seeks a Program Assistant to provide administrative and program support to managers and staff. You will coordinate office activities, track deadlines, and maintain records and correspondence to ensure efficient operations.

Responsibilities include preparing reports, scheduling meetings, handling timekeeping or payroll tasks when needed, and researching information across files and systems.

Qualifications

• Administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Time management

Attention to detail

Written communication

Verbal communication

Customer service

Tools

Microsoft Office

Excel

Job description

Transportation Security Administration (TSA) in Spring Green, WI seeks a Program Assistant to provide administrative and program support to managers and staff. You will coordinate office activities, track deadlines, and maintain records and correspondence to ensure efficient operations.

Responsibilities include preparing reports, scheduling meetings, handling timekeeping or payroll tasks when needed, and researching information across files and systems.