Administrative Program Coordinator — Office Ops & Data

TSA Hiring Service; Danville (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day needs.

Note: schedules and work-site details vary by vacancy. Pay ranges and pay bands are provided in each active announcement.

Qualifications

• Experience providing administrative or program support in a busy office
• Ability to prepare reports, correspondence, spreadsheets, or presentations
• Skilled at tracking deadlines, assignments, records, or performance information
• Familiarity with databases, files, and electronic systems
• Experience supporting payroll, timekeeping, finance, HR, or scheduling

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, external contacts
• Review administrative work for accuracy and procedures compliance

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Calendar, scheduling coordination

Microsoft Office or comparable软件

Education

College degree not strictly required

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day needs.

Note: schedules and work-site details vary by vacancy. Pay ranges and pay bands are provided in each active announcement.