Administrative Programs Coordinator - Office Ops

Travel Security Careers; Newhall (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in the United States is seeking a Program Assistant to help keep offices and airport field operations organized and accurate. You will support managers and staff with administrative coordination, data tracking, scheduling, and correspondence, ensuring daily activities run smoothly.

Responsibilities include maintaining records, preparing reports, coordinating calendars, and assisting with payroll and other program areas as needed.

Qualifications

• Experience providing admin or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Using office software to organize information and support multiple assignments.
• Maintaining electronic records and administrative files.
• Communicating with managers, timekeepers, and staff.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities and projects
• Compile, organize, and analyze program information
• Maintain electronic records, spreadsheets, and reports
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings and track deadlines
• Assist with payroll, timekeeping, or scheduling in assigned program areas
• Monitor program metrics and identify discrepancies
• Research files and electronic systems

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in the United States is seeking a Program Assistant to help keep offices and airport field operations organized and accurate. You will support managers and staff with administrative coordination, data tracking, scheduling, and correspondence, ensuring daily activities run smoothly.

Responsibilities include maintaining records, preparing reports, coordinating calendars, and assisting with payroll and other program areas as needed.