TSA Program Assistant: Administrative & Ops Coordinator

TSA Hiring Service; Michigan City (ND); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management across federal offices and airport operations.

Responsibilities span organizing daily activities, preparing reports, maintaining electronic files, coordinating meetings, and ensuring accuracy and compliance while handling sensitive information.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & analysis

Microsoft Office

Records management

Scheduling & calendar

Customer service

Multitasking

Discretion with sensitive information

Job description

The Transportation Security Administration seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management across federal offices and airport operations.

Responsibilities span organizing daily activities, preparing reports, maintaining electronic files, coordinating meetings, and ensuring accuracy and compliance while handling sensitive information.