Program Office Assistant - Flexible Scheduling & Impact

Transportation Security Careers; Union Lake (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role focuses on maintaining schedules, processing documents, and ensuring accurate operation of daily office functions.

Responsibilities vary by assignment, may include finance, HR, payroll, or scheduling tasks, and require attention to detail, strong communication, and the

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to organize information, track deadlines, and prepare reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Communication skills

Time management

Customer service

Discretion

Multitasking

Tools

Microsoft Office

Excel

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role focuses on maintaining schedules, processing documents, and ensuring accurate operation of daily office functions.

Responsibilities vary by assignment, may include finance, HR, payroll, or scheduling tasks, and require attention to detail, strong communication, and the