Administrative & Programs Coordinator

Transportation Security Careers; Sanford (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Sanford, CO is seeking a Program Assistant to provide essential administrative and program support for managers and staff. The role involves coordinating daily activities, tracking deadlines, and maintaining records to keep operations running smoothly.

You will compile reports, prepare materials, and convey information across teams while handling multiple assignments with accuracy and discretion.

Qualifications

• Specialized experience in a busy office setting is typically required.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies or issues.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas as needed.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems for accuracy.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization and detail

Written and verbal comm

Data entry and analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multiple assignments management

Discretion with sensitive information

Job description

Transportation Security Administration in Sanford, CO is seeking a Program Assistant to provide essential administrative and program support for managers and staff. The role involves coordinating daily activities, tracking deadlines, and maintaining records to keep operations running smoothly.

You will compile reports, prepare materials, and convey information across teams while handling multiple assignments with accuracy and discretion.