Federal Administrative & Programs Specialist

Transportation Security Careers; Conifer (CO); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant to provide administrative and program support to TSA managers and staff in Conifer, Colorado. The role involves coordinating daily office activities, maintaining records, preparing reports, and supporting various program areas including finance, HR, and scheduling.

You will track deadlines, manage calendars, and communicate with internal and external contacts while ensuring accuracy and adherence to procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Familiarity with researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadline协调

Customer service and professional沟通

Discretion with sensitive information

Multitasking and accuracy

Tools

Microsoft Office

Job description

Transportation Security Careers is seeking a Program Assistant to provide administrative and program support to TSA managers and staff in Conifer, Colorado. The role involves coordinating daily office activities, maintaining records, preparing reports, and supporting various program areas including finance, HR, and scheduling.

You will track deadlines, manage calendars, and communicate with internal and external contacts while ensuring accuracy and adherence to procedures.