Administrative Programs Coordinator

TSA Hiring Service; Phoenix (AZ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to provide administrative and program support across TSA offices and airport operations. You will help coordinate daily office activities, maintain records, prepare reports, and manage calendars to keep teams on schedule.

The role emphasizes attention to detail, handling multiple tasks, and effective communication with managers, timekeepers, and staff. Fulltime, on-site in Glendale, AZ.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration is seeking Program Assistants to provide administrative and program support across TSA offices and airport operations. You will help coordinate daily office activities, maintain records, prepare reports, and manage calendars to keep teams on schedule.

The role emphasizes attention to detail, handling multiple tasks, and effective communication with managers, timekeepers, and staff. Fulltime, on-site in Glendale, AZ.