Administrative & Program Support Specialist — Rainier, WA

TSA Hiring Service; Rainier (OR); Sur place; USD 28 000 - 62 000; Plein temps

Résumé du poste

Transportation Security Administration in Rainier, WA seeks a Program Assistant to provide essential administrative and program support. You will coordinate daily office activities, prepare reports and correspondence, schedule meetings, and track deadlines to keep operations on schedule.

The role involves supporting payroll, HR, scheduling, and other program areas while maintaining accurate records and ensuring compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Prepping reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsabilités

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Connaissances

Organization & detail

Written & verbal comms

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Confidentiality

Outils

Microsoft Office

Description du poste

Transportation Security Administration in Rainier, WA seeks a Program Assistant to provide essential administrative and program support. You will coordinate daily office activities, prepare reports and correspondence, schedule meetings, and track deadlines to keep operations on schedule.

The role involves supporting payroll, HR, scheduling, and other program areas while maintaining accurate records and ensuring compliance with procedures.