Administrative & Program Support Pro

Travel Security Careers; Mountlake Terrace (WA); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid leave and federal holidays

Thrift Savings Plan (TSP) retirement

Job summary

Transportation Security Administration, Department of Homeland Security, Mountlake Terrace, WA, is seeking a Program Assistant to provide administrative and program support to TSA managers and staff. The role includes coordinating office activities, preparing reports and communications, and maintaining electronic records with a focus on accuracy and compliance.

Responsibilities cover calendar management, meetings, deadlines, and assisting with payroll, HR, and scheduling.

Qualifications

• Specialized administrative or program support experience is expected.
• Experience in preparing reports, spreadsheets, or presentations is preferred.
• Ability to monitor deadlines, track assignments, and manage records and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Mountlake Terrace, WA, is seeking a Program Assistant to provide administrative and program support to TSA managers and staff. The role includes coordinating office activities, preparing reports and communications, and maintaining electronic records with a focus on accuracy and compliance.

Responsibilities cover calendar management, meetings, deadlines, and assisting with payroll, HR, and scheduling.