Administrative & Program Support Specialist (Flexible Schedule)

Travel Security Careers; Estacada (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, located in Estacada, OR, is seeking a fulltime Program Assistant to provide comprehensive administrative and program support to managers and employees. The role involves coordinating daily office activities, preparing reports, maintaining electronic records, and scheduling meetings with attention to deadlines.

Responsibilities include data entry, tracking metrics, assisting with payroll and HR tasks, and improving office

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files, databases, and electronic systems.
• Familiarity with Microsoft Office or comparable software.
• Ability to monitor program metrics and ensure accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Written communication

Verbal communication

Organization

Tools

Microsoft Excel

Job description

Transportation Security Administration, Department of Homeland Security, located in Estacada, OR, is seeking a fulltime Program Assistant to provide comprehensive administrative and program support to managers and employees. The role involves coordinating daily office activities, preparing reports, maintaining electronic records, and scheduling meetings with attention to deadlines.

Responsibilities include data entry, tracking metrics, assisting with payroll and HR tasks, and improving office