Administrative & Program Support Specialist

Travel Security Careers; Shelbiana (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Shelbiana, KY is seeking a Program Assistant to help keep offices organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management, ensuring accurate documentation and timely communications.

This role emphasizes attention to detail, handling multiple tasks, and collaboration across teams.

Qualifications

• Organizational and administrative support experience in a busy office.
• Ability to manage multiple assignments while maintaining accuracy and meeting deadlines.
• Experience with data tracking, reporting, and basic analysis.
• Proficiency in MS Office or similar office software; familiarity with records management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify discrepancies in information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems implementation.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, analysis

Microsoft Office or comparable tools

Records management

Scheduling and calendar management

Customer service and professional comm

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Shelbiana, KY is seeking a Program Assistant to help keep offices organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management, ensuring accurate documentation and timely communications.

This role emphasizes attention to detail, handling multiple tasks, and collaboration across teams.