Federal Administrative Program Specialist

Travel Security Careers; Lake Forest (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, seeks a Program Assistant to help keep offices and airport operations organized and running smoothly in Lake Forest, IL. The role supports managers and staff with administrative coordination, data tracking, scheduling, payroll, and correspondence.

Responsibilities include coordinating daily activities, maintaining records, preparing materials, and ensuring deadlines are met.

Qualifications

• Experience in administrative or program support in a busy office
• Attention to detail and accuracy in records and reporting
• Ability to manage multiple deadlines and projects concurrently

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify discrepancies
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy and compliance

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, seeks a Program Assistant to help keep offices and airport operations organized and running smoothly in Lake Forest, IL. The role supports managers and staff with administrative coordination, data tracking, scheduling, payroll, and correspondence.

Responsibilities include coordinating daily activities, maintaining records, preparing materials, and ensuring deadlines are met.