Administrative & Program Operations Coordinator

Transportation Security Careers; Paradise (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Paradise, PA, seeks a Program Assistant to provide administrative support across offices and TSA components. The role emphasizes accurate data handling, scheduling, records management, and coordination of daily activities for multiple teams.

This position focuses on maintaining schedules, preparing materials, and ensuring timely communication among managers, staff, and external contacts.

Qualifications

• Providing administrative support in a busy office
• Preparing reports, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, HR, or scheduling functions
• Using office software to organize information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security, Paradise, PA, seeks a Program Assistant to provide administrative support across offices and TSA components. The role emphasizes accurate data handling, scheduling, records management, and coordination of daily activities for multiple teams.

This position focuses on maintaining schedules, preparing materials, and ensuring timely communication among managers, staff, and external contacts.