Administrative Program Assistant with Flexible Scheduling

Travel Security Careers; Omaha (NE); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Omaha is seeking Program Assistants to provide administrative and program support, manage schedules, maintain records, and analyze data to keep operations running smoothly. Responsibilities span coordinating daily activities, preparing reports, and supporting payroll, HR, scheduling, and other program areas as assigned.

You will work with managers and teams to ensure accuracy, timely communications, and compliance with procedures, with varying duties

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Omaha is seeking Program Assistants to provide administrative and program support, manage schedules, maintain records, and analyze data to keep operations running smoothly. Responsibilities span coordinating daily activities, preparing reports, and supporting payroll, HR, scheduling, and other program areas as assigned.

You will work with managers and teams to ensure accuracy, timely communications, and compliance with procedures, with varying duties